Technological Applications within Human resource Essay Example for Free

Technological Applications within Human resource Essay Human resource department is moving from the traditional way of doing things that is remote and inefficient to a more modern way through computerization that comes with great benefits and surpasses the traditional methods. A computerized system can be termed as eHR which simply means the use of predictable, web and voice innovations to enhance firm’s dealings, organization and process performance. It is therefore prudent for the CEO of the company to embrace such a modern system for efficiency in the firm in order to enhance the human resource services, in order to reduce operational costs, to improve the relationship between the management and the entire staff, to meet customer demands and to offer quality services to its customers and the staff. Technological applications within HR department have various benefits that include the following: with computerized systems the human resource department can develop a viable information strategy that will lead to increase in accessing the relevant information. Another benefit is that of achieving consistent and streamlined processes. This leads to a good and organized system that ensures that the laid down procedures are harmonized to be applicable to all and without confusion. The other benefits come up through the acquisition of the right information for those who need it to make correct decisions thus avoiding risks and losses that come up from guesswork. Also with technological application the management has the opportunity to achieve and maintain a superior internal profile for human resource that leads to achieving the goals and objective of the organization as stipulated by the mission and the vision of the company. (Hal and Dianna, 2005) However, such technological innovations have their own drawbacks and therefore needing the CEO’s attention; such problems include lack of understanding of the system developed using advanced technologies. There is need for the organization to incur extra funds to manage the advancement and also train those working to be better and efficient in utilizing the new technology. Another problem comes up due to inadequate coding of information that is arrived at when there is poor setting of the structures used to code. The middle level managers and supervisors may also bring a problem by holding and maintaining information that may help both the workers and the company at large. This comes when the managers do not have easy access to the system and a lot of manual that holds them . Lack of clarity of responsibilities for getting information on how the system can be used can also cause a great harm thus needing responsibilities to be well specified to correct the problem Research has shown that there is need to come up with a good computerized system for efficiency in the HR department to ensure that there is ease of managing the human resource. Such systems will include: holding personal details about the individuals workers that will include skills, qualification, career history, leave and absence records. Another system will include the production of reports which summarize diverse aspects of this information. It will also hold particulars about employees’ jobs which include things like their job grades, job description, role classification and pay and their benefits. It will also be of value to the company if the CEO ensures that there is information on recruitment and training administration. The computerized system in the company should also be able to provide information by recording and analyzing absence, labour turnover and attendance that helps management to make decisions on individual workers. It should be able to do job evaluation of the workers. For reward management and human resource planning, it will need a sophisticated system that will be in a position to support strategic decision making. (James, 2002) Provision of linkages to the internet is also a part of computerized system which will ease the function of the management of the company and can be of help in instances where the companies do recruitments and other things through the internet. There will be pitfalls that will automatically come from computerization that will not be received well by the affected in general. This are for instance the need for all the personal details about individuals can be tricky to workers since the management can base it in making decisions about them that may be of negative impact. Those being retrenched for instance will be sorted according to the information on qualification academically rather than experience In the event where the accessibility of workers information is not well protected, it can find way to people who can use it against persons who are the bearers of the said information and it becomes very dangerous to the workers. The personal details that must be handled with privacy include: medical history and discipline, employees qualifications, absence, special skills and competence e. t. c must be kept very private. Some top managers may take advantage and misuse the available information to mistreat those that are vulnerable and result to even others deciding to leave the organization while others will be affected psychologically and lead to reduced labour turnover. Some workers inaccessibility and familiarity with technology will make them feel inferior and will not take into account their various responsibilities and needs thus affecting them in the way they perform their duties. (Hal and Dianna, 2005) Best plan for the CEO The CEO must adopt the modern computerized technology to be in a position to be efficient and more organized for the success of the company. The CEO must establish the current need and also the future needs of the business and also analyze everything that results from information system that will be designed. It will require the company to ensure that the systems developed will be well customized to better serve the company and the whole population at large and it can be in a position to hold all the information of workers and avoid information overload so as to be integrated and also give maximum output for the benefit of the company. There is a need to come up with a good statement of all the requirements to make the computerization a success. Taking into consideration the business requirements, the CEO must identify the best options to tackle the problem while at the same time being strategic to realize the business goals set by the company. The CEO must support it by giving financial support after evaluation and analysis and then go ahead to buy the needed facilities. (James, 2002) The system should be in a position to get direct input at source to be able to get the data that is vital for the basis of decision making. It should solve the problems that were experienced there before and help the line managers by giving them information in an easy understandable manner. The system designed must not only help deal with the management information system but should also handle the administrative processes well. The CEO must ensure that they acquire the best technical infrastructure to support the program well. They will include the following; Application Service Provider (ASP) It will help the administration to do its administrative role well through a proper. Smaller or medium sized organizations rely on ASP in outsourcing the burden of running the system. ASP will help the company very much since the number of workers is around 200 HR/corporate intranet It is an electronic system that is networked therefore enabling all the available information to be communicated to departments and the centers that require the information within the organization. The available information that can be relayed comprises HR policies’, links that can be of help to the management to interface with other workers directly with HR applications and make changes or enquiries that can give assistance when required. B2E portal The organization can utilize this system that can help the human resource department by providing it with a single intranet screen that can make the company to collect information on the workers and give the workers and the people ready access to it. Human resource information system It is very important for the CEO to have a human resource information system that helping managing the HR processes and include important data that include, payroll systems, reward and performance management, recruitment e. t. c (Hal and Dianna, 2005) Conclusion It has been proved globally that modern organizations can only succeed when they are equipped with modern computerized system that can help the management of human resource for the growth and success of firms. The CEO has no choice but embrace the modern way that is easily manageable and less costly in the long run. With a number that is between 180 to 200 workers ‘keeping the file system to store information for the whole population can be quite hectic and also expensive since it will require a good number of workers to work in the human resource department to serve the company and the workers. Information required from files takes a very long time to be accessed unlike in the computerized system that is fast and efficient and can be made to perform multi-tasks and handle I perfectly unlike the use of workers who can only give attention to only one chore at a time. The company will now be in a position to assist give crucial information for better management and also handle issues related to their payments and also administer pay reviews, job evaluation e. t. c for the success of the company. (James, 2002)